VeraSage

Deal With It Today - Part Two

Brendon Harrex - 02/05/2007

It has been estimated that we can spend between 10% and 20% of our day looking for things we have lost. This may be a misplaced workpaper, a lost file, an email you thought you had kept in a safe place, or an idea that you had that you can’t quite recall.

As well as requiring effective filing systems to capture workpapers etc, you need to develop an effective system to capture your ideas.

The chances of you not losing information are significantly increased if you deal with it immediately.

For example:

• Don’t think of the phone call as finished until you have completed the file note.
• Don’t think of the client meeting as completed until you have debriefed with the client service team.
• Save your emails in a folder where you know you will be able to find them again.
• If you read something useful, file it, photocopy it, or take notes on it and store them in a logical place where you can find them again.

If there is 10-20% of your day available, I believe you might as well have it.

Have a great week.